Hello,

Myself  Bhagyashri Jatin Nakhwa.  I am working in WAM INDIA PVT LTD.  Since last 5 years as a Purchase Assistant.

Our company is in manufacturing line for screw conveyors an assembly line for dust collectors and butterfly valves.

In our organization we are using ERP System. Our company is sister concern of Italian group (WAM Group).   Our all system is directly connected to Italy. Now I am giving you details of our system & how our system is useful for our habitual work. 

Point 1:

This is our ERP Module. In this software we have covered all activities of Dept. like Warehousing, Marketing, Sales, Payroll, Production, Purchase, Reports, and Excise etc.

Point No. 2

As per my concern I am using Purchase Module. Initial process starts with Planning Dept.  They create their purchase requisition in Planning Requisition Module. We have four categories for Requisition Planning, Production, Admin & Maintenance.  So we are focusing in all four types of requisition.

Point 3

Once we get requisition then we start our process. We Send enquiries to suppliers for the quotation, when we get quote from various suppliers we start analyzing the quote whose quote is best for us. And then we place the order. 

Point 4

For placing order first we create a master record for supplier code.

Point 5

On the basis of that supplier code we create a purchase order. In the purchase order we mention 1) Rate 2) Payment Term 3) Freight Charges 4) Terms & Condition 5) Qty. etc.

Point 6

Delivery Date is most important in purchase order. We give various schedule in our purchase order as per attach below. Then we send our purchase order to our purchase manager.  He checks once again all attachments

Point 7

Our purchase manager approves our Purchase orders in his login Id. Purchase order signed copy’s  sent to supplier through courier as well mail also , then  we start the follow up for the material as per their delivery schedule, reminder etc.

Modules generates automated reports of Inward & outward entries of Warehouse dept.

Point 8

We maintain data in excel format also. That is useful for our countercheck in excel format.  We maintain start to end data for every requisition for e.g. Requisition Date, Req. No. , Item, Qty, rate, Delivery date, freight charges, receipt data.   This is necessary for daily follow up & reporting to seniors regarding the status of all received requisition.  Once in a week Purchase manger checks this register & Comments his remark. 

Point 9

If in a certain cases we find rate revision or reduction. We need to create memorandum for that item. Memorandum always shows our purchasing skill & market situation. We maintain their record for the annual status of purchasing data.

Point 10

We have to prepare our purchase organization flow chart in Micro Office Visio 2007 & Micro Office PowerPoint 2007 for reporting, meeting agenda, Micro Office word for annexture covering letter & Correspondence.  All correspondence is carried through our WAM group mail Id.

Thanks,

This blog is part of IT assignment given by Prof. Arun Kumar V Waghchoure, as mentioned on website www.tigriinnovations.com My Name: Bhagyashri Jatin Nakhwa, Roll No.: 18, Batch: DMT.